Student Handbook 2012-13

Procedures

Opening/Closing Dates

Fall 2012

Residence halls open Thursday, August 23rd at 9 am for new students (after check-in). Residence halls open for returning students Sunday, August 26th at 8 am.

PLEASE NOTE: The residence halls will close for Christmas break, Friday, December 14, at 5pm to students not participating in Commencement activities. Residence halls close Saturday, December 15 at 5 pm for all Commencement participants. LeTourneau University does not provide housing for any students during Christmas break.

Spring 2013

Residence halls open Sunday, January 6 at 2 pm. Residence halls close Friday, May 3 at 5 pm for all students not participating in Commencement or residing in summer housing on-campus. Residence halls close Saturday, May 4 at 5 pm for all Commencement participants or students moving into on-campus housing for summer terms.

NO STUDENT WILL BE ALLOWED TO STAY IN THE RESIDENCE HALLS BEFORE THE OPENING DATE OR AFTER THE CLOSING DATE WITHOUT PRIOR PERMISSION. PLEASE MAKE TRAVEL PLANS ACCORDINGLY.

Check-in/Check-out Information

When a student arrives on campus, and before items are moved into the student's room, each resident must complete a Room Condition Form by signing and recording the condition of listed furniture, furnishings and room surfaces. The Residence Life staff will review this condition report for accuracy and sign it. When he or she leaves, in order to avoid damage fines, the resident will be responsible for seeing that the room is in the same condition as when he or she arrived. Each resident must check-out in person with the appropriate Residence Life staff member at the end of the spring semester and in the case of a room change or withdrawal. Upon check-out residents must again sign and complete the original Room Condition Form and turn in their room key. A fine will be charged if a student fails to check out in the proper manner unless specifically excused by the Resident Director.

Room Change

The changing of rooms and/or roommates is permitted during Christmas break between the fall and spring semesters and must be approved and administered by the Residence Life staff in advance. We understand that conflicts between roommates can arise during the semester, and residents experiencing distress are encouraged to seek counsel from the Resident Assistant or Resident Director as early as possible. Our residence life staff is trained and equipped to walk through these situations with residents and seek to provide a positive resolution, in whatever form that may take.

Single Room Requests

If a room is (or becomes) vacant, and the Office of Residence Life identifies that space as available, a student can apply to move into that private room at an increased room rate of $500 per semester. If accepted, the amount will be pro-rated based on the date the student moves in. Students will not be permitted to move into single rooms without receiving permission and agreeing to pay for the private rate. Single Room Requests are available online at www.letu.edu/reslifeforms and must be signed by the appropriate Resident Director before a move is permitted. Students will not be charged a single-room fee if their room becomes vacant due to an assigned roommate move or withdrawal from housing.

Off-Campus Living

All students taking 7 or more credit hours on-campus must reside on-campus unless one or more the following circumstances exist and the Petition to Live Off-Campus has been submitted and approved:

• Local Residency: students physically residing with parent(s) or legal guardian(s)
• Age: students 22 years of age or older by the first day of classes each semester
• Family Status: students who are currently married or custodial parents
• Super Senior Status: students who have already completed a four-year degree from a college or university or have attended LeTourneau University for 8 semesters
• Minimal Hours: students enrolled in six (6) or fewer credit hours
• Military Service: students who have served at least two years of continuous active military duty (please provide a copy of your DD-14 or discharge paperwork)
• Senior Option: students who have earned at least 90 credit hours and have achieved at least a 3.0 cumulative GPA by the first day of class with no academic, chapel, or disciplinary probations for the previous three semesters.

The Petition to Live Off-Campus is available online at www.letu.edu/reslifeforms. Should your request be denied, you have the opportunity to appeal in written form to the Campus Residency Committee. The deadline to apply to reside off-campus is two (2) weeks before the end of the previous semester in order to allow time for the Committee to meet.

Expectations for Off-Campus Living

• Commit to living out the Behavioral Guidelines from the Student Handbook in their homes and neighborhoods while enrolled at LeTourneau University.
• Live in apartments, town houses and houses at or under the occupancy limit set for that residence by the homeowner, landlord, or by city ordinance.
• Represent LeTourneau University well in how they care for the home and property.
• Obtain the appropriate "commuter" parking permit from University Police to replace any previous parking permits from other areas.
• PROVIDE YOUR LOCAL ADDRESS AND PHONE NUMBER TO STUDENT LIFE BY THE END OF THE FIRST WEEK OF CLASSES. FAILURE TO DO SO WILL RESULT IN A $50 LATE FEE PER WEEK.