LETU e-mail Signature

LeTourneau University faculty and staff, please adhere to the following guidelines when creating your university e-mail signature. E-mail signatures are not required; however, this signature standard is to be used any time an official e-mail signature (anything more than name and phone number) is included at the end of a university-related e-mail communication.

Standard Elements (examples below):

• Closing (Optional: Regards, Sincerely, Yours truly, or Thank you.)
• Name (and degree abbreviation—optional)
• Title
• Division, School, Department or Office
• Phone #(s) (maximum of three)
• University logo (Only use the horizontal version shown below. Do not repeat the university’s name, since it appears in the logo.)
• University website (Mac users with Entourage should verify that a double URL is not added.)
• University Facebook page URL (optional)
• University Twitter account URL (optional)
• No mailing address

Cautions:

• Always use Tahoma font (in black) for e-mail signatures. Please refrain from using other fonts or text colors in the e-mail signature.
• No additional personalized information (including but not limited to: signature in a different font; quotation; Bible verse; picture; graphic/emoticon, such as a yellow ribbon; advice—such as “ save a tree,” etc.)
• If personal Facebook or Twitter accounts are included, they must have prior written approval from the area’s cabinet officer.
• No horizontal lines before the e-mail signature. Only vertical pipes as shown between multiple phone numbers and multiple URLs.
• No bullets in front of any of the elements.
• If a mailing list restricts you to text only, the university’s name may be used under the employee’s department, division or school, in the same font, in place of the logo.
• If you are sending a personal e-mail, unrelated to your position at the university, remember not to include the official university e-mail signature or logo.

Example #1:

Sincerely,

Mark Roedel
University Webmaster
University Marketing and Communications
903-233-4397 (w) | 555-555-5555 (c) | 555-555-5555 (f)
www.letu.edu | www.facebook.com/myletu

 

Example #2:

Mark Roedel
University Webmaster
University Marketing and Communications
903-233-4396
www.letu.edu

 

Instructions for Outlook e-mail Signature Set-Up:

To create your standard e-mail signature in Outlook 2003 or 2007, copy the text from the preferred signature example above to use as a template. Right-click one of the images above and 'save image' on your computer. Go to 'Tools' > 'Options' > 'Mail Format' > 'Signatures.' Create and name a new signature. Paste text and make sure font is Tahoma (font color: black). Upload logo image (using the picture button, second from right on the "Edit signature" toolbar.) Do not re-size the logo any larger or smaller than the preset standard size (221 x 70 pixels.) Save and hit 'OK.'

To create your standard e-mail signature in Outlook 2010, copy the text from the preferred signature example above to use as a template. Open a new e-mail, click on 'Insert' > 'Signature.' Then, under the "E-mail signature" tab, click on 'New.' Paste text and make sure font is Tahoma (font color: black). Upload logo image. Do not re-size the logo any larger or smaller than the preset standard size (221 x 70 pixels.) Contact Information Technology for help with creating your e-mail signature.